Overview

Job Title: Director of Events (the “DOE”)
Students’ Representative Council (“BUSRC”, or the “SRC”)
Term of Employment: April 1, 2024 – April 30, 2025
Expected Hours: Expected Hours: An average of 25 hours per week (25 hours per week in spring/summer, 15-20 hours per week during the academic year)

Salary: $15,482 annually, paid in bimonthly instalments

Job Summary:

Reporting to the General Manager , the DOE is a hired member of the SRC Executive Council (President, VP Academic Affairs, Director of Finance). The DOE is responsible for organizing and overseeing events and activities for the student body, in keeping with the values and vision of the SRC. The DOE acts as the general liaison between the SRC and the office of the Vice-Principal of Student Affairs when it comes to events and activities. The DOE will uphold and promote the values of inclusivity and diversity in all of their work.

Requirements:

  • Must be a full-time or part-time degree student at Bishop’s University, enrolled for  2023-24 and 2024-25.
  • Must be present at Bishop’s University from April 1, 2024 – April 30, 2025.
  • Must be in good academic standing and have security clearance from the University
  • Must be willing to put their SRC responsibilities as their highest non-academic priority

Nature of Duties and Responsibilities:

  • The DOE shall be responsible for planning, organizing and, together with the Manager of Operations and Services, overseeing the following events: Fall Orientation Week, FallFest, Winter Orientation Week, Winterfest, Grad Formal, as well as any other events that the Board of Student Representatives may wish to pursue.
  • Work closely with the Director of Finance to establish the budget for each event and ensure all events stay within budget.
  • Advocate for students’ rights and interests in committee meetings with administration, faculty, and other stakeholders
  • Prioritize the values of safety, inclusivity and diversity, in addition to all behaviours outlined in the University Code of Student Conduct
  • Chair various committees, including but not limited to:
  • Orientation Week Committee
  • Winter Orientation Week Committee
  • Winterfest Committee
  • Grad Formal Committee
  • Sits on various committees, including but not limited to:
    • Orientation Week Advisory Committee
    • Town and Gown (When required)
    • Alcohol Concerns Committee
  • Gather information, data and feedback from the student body to help the SRC properly plan events and activities in all SRC departments, according to student interests and to ensure that events are inclusive and meet the needs of a diverse student population.
  • Assist with the organization of the two blood drives on campus, including finding volunteers, and ensuring the event is publicized.
  • Assist with the organization of theme weeks/months during the academic year, in collaboration with other campus stakeholders (e.g. mental health week, sexual health week, Black History Month, etc.)
  • Inform the SRC Board of Student Representatives of developments in committee work as necessary.
  • Support all other SRC executive members, as needed.
  • Attend meetings with SRC stakeholders (university administrators, city councillors, landlords, and other members of the Bishop’s community) as required and needed.
  • Organize new initiatives to address unmet student needs, with a focus on inclusivity.
  • Keep checklists and detailed notes on each event to facilitate the organization of future events.
  • The DOE shall perform all of their duties, tasks, and roles in such a way as to provide a broad and balanced program offering to the student community and to ensure that student interests and projects are heard, considered, and addressed in an equitable manner.
  • The DOE must submit an end-of-year report and assist in the transition of their replacement.

Experience:

  • Experience managing people
  • Experience in event management and/or coordination
  • Involvement in various extracurricular activities at Bishop’s is an asset
  • Past involvement in Orientation Week and/or Winterfest is an asset

Knowledge:  

  • Knowledge of SRC events and activities.
  • Event marketing is an asset

Skills:

  • Excellent interpersonal skills
  • Team player
  • Proven leadership
  • Strong organizational skills
  • Ability to foster and maintain partnerships with students, student groups and other stakeholders
  • Self-motivated
  • Hardworking (Late nights, early mornings)
  • English Language – verbal and written
  • French communication skills are an asset
  • Budgeting skills are an asset
  • Professionalism

The SRC is strongly committed to equitable hiring practices; all qualified applicants are encouraged to apply.

APPLICATIONS WILL BE ACCEPTED UNTIL Wednesday, March 13 AT 5 P.M.

To apply, please submit a cover letter, resume, and two references (to be contacted upon interview), by email to SRCJOBS@ubishops.ca

Please add your name AND job position in the Subject of your application.

Only Microsoft Word or PDF files will be accepted.

For further information about the position, please contact Erin Mallory, General Manager at srcgma@ubishops.ca

We thank you in advance for your interest in the SRC. Only the most qualified applicants will be contacted for an interview.